SharePoint Automated Approval System

Bitwise contributed to a Fortune 500 financial services company by building an enterprise-wide application which automates document approval or campaign management using SharePoint. The automated approval system maintains more consistency, reduces backlogs, and streamlines the approval and control process.

Client Challenges and Requirements

• 18000 person hours wasted each year in aggregating the comments/annotations on copy approval.
• 2920 person hours wasted each year in moving copy approval papers around the office.
• 10 days required for submission of data for each audit query.
• Manual copy approvals used approx. 200,000 pieces of paper (24 trees) per year costing approx. $2400 per year.
• Client needed intelligence report to track turnaround time of document approvals.

Tools & Technologies We Used

Key Results

660,000 pieces of paper annually saved (= 79 trees)

7,810 man-hours annually saved (= 976 total)

Information Availability on any Device

Code Reusability - New website for different departments can be created by restoring the same template Mitigation of Audit Risk

Increased Document Security and Control